The White Rose Libraries have a mutual support agreement, approved in 2015, that commits them to helping each other in the event of a major disaster. It is modelled on the similar M25 Consortium policy.
White Rose Libraries Mutual Support Agreement
- The Libraries of the White Rose Consortium (the Universities of Leeds, Sheffield, and York) agree that, in the event of a disaster at a member Library, other member Libraries will endeavour to provide study space and related borrowing privileges for students from the affected Library.
- The purpose of the agreement is to define and make available with minimum delay and negotiation, services for members of disaster-affected Libraries.
- This agreement is invoked only in case of evident need in an emergency situation, when access to study spaces, materials and/or services have been significantly reduced, and where existing capacity at the home institution (at e.g. other site libraries) is not sufficient.
- The agreement is invoked at the request of the Director of the affected Library, for a maximum of one month in the first instance. Any extension or variation in services would be negotiated between the host and affected Libraries.
- When the agreement is invoked Consortium members will endeavour to:
Provide study space access to any student with a valid ID card from the affected university
Allow any student with a valid ID card from the affected university to apply for short-term borrowing rights
- Access to other specialised services such as inter-library loans and electronic resources which are not covered by standard JISC agreements, would be by specific negotiation between the host and affected Libraries.
- Any costs incurred by the host institution in providing additional support, may be charged back to the affected Library.
- Participating Libraries undertake to apply their best efforts to honouring the principles of the agreement, but it confers no rights on individual users – access and service provision being ultimately at the discretion of the Libraries concerned.